🇨🇦 Canadian-Built · Field Workflow Systems
Your crew did the work.
Prove it.
TDoubleAI builds legally defensible field workflow systems — every job QR-anchored, every photo timestamped and geolocated, every capture tied to the right record. Automatically. Built by Canadians, for Canadian operations, Canadian regulators, and Canadian courts.
QR-anchored
Photo-captured
Timestamped
Geolocated
🇨🇦 Canadian-built · The proof package — what every job produces
QR anchor
Every job has a code. Every scan opens the right workflow, tied to the right crew and record — automatically.
Photo capture
Required photos at every stage. Can’t be skipped. Go directly to the job record — no sorting, no phone folders.
Timestamp
Every scan, photo, and submission logged to the second. Tamper-evident. The timeline of the job is automatic.
Geolocation
Every capture geotagged to exact coordinates. Crew presence proven. Asset location recorded. The map is the proof.
QR job anchorRequired photo captureTimestamped to the secondGeotagged coordinates
Scan-to-workflowPhotos tied to job recordAudit-ready timelineCrew location proven
Asset tagsBefore and after proofChain of custodyDefensible by design
QR job anchorRequired photo captureTimestamped to the secondGeotagged coordinates
Scan-to-workflowPhotos tied to job recordAudit-ready timelineCrew location proven
Asset tagsBefore and after proofChain of custodyDefensible by design
The operational reality
The work was done.
Nobody can prove it.
Field organizations lose money the same way, every time. Not because the crew can’t do the job — because the job isn’t anchored, captured, timestamped, or located.
No QR anchor — photos detach from jobs
Photos taken on personal phones never get tied to the right job record. 200 images with no job association isn’t documentation. Unanchored captures are undefendable captures.
No timestamp — sequence can’t be proven
Without a tamper-evident timestamp on every capture, you can’t prove when the work happened. “We did it Tuesday morning” is not a defense. A timestamped record is.
No geolocation — presence can’t be proven
Without geotagged proof, you can’t prove the crew was on site. One disputed service visit with no coordinates is a billing challenge you can’t win. GPS coordinates close that argument immediately.
No required photos — the ones that matter disappear
Photos only happen if the crew remembers. The pre-work site conditions and closeout state — the most critical captures — are the ones that disappear. Required capture is the only capture that holds.
The proof package
Four elements.
One defensible record.
Every job TDoubleAI deploys a workflow on produces the same four-element proof package — automatically, regardless of which crew runs it. This isn’t documentation discipline. It’s documentation infrastructure.
QR anchors the job. Photos prove the work. The timestamp proves when. The geotag proves where. Together, they produce a chain of custody no adjuster, regulator, or opposing counsel can dismantle.
QR anchor
Job identity · workflow trigger · session start
The QR code is the physical object that ties everything together. Every job gets one at dispatch — encoded with the job ID, workflow type, required captures, and crew. Scan on arrival. The right workflow opens and the session begins.
- Per-job QR generated at dispatch, tied to record before work starts
- Permanent asset tags on properties, equipment, infrastructure
- Sub-contractor scoped access — crew sees only assigned workflow
- Fallback protocol logged when QR is damaged or missing
Photo capture
Required · sequential · tied to job · cannot be skipped
Photos happen when the workflow requires them — not when the crew remembers. Required captures gate job submission. The job doesn’t close without them.
- Pre-work site condition photos — kills pre-existing damage disputes
- Progress photos at defined milestones — no undocumented conditions
- Before-and-after pairs on every service visit
- Closeout gate — submission blocked until all required captures complete
Timestamp
Every event · to the second · tamper-evident
Every scan, photo, approval, signature, and submission is logged with a precise timestamp — automatically, no crew input required. When disputes come down to sequence, the timestamp is the answer.
- Scan timestamp — crew arrival logged to the second
- Capture timestamp — every photo stamped when taken, not when uploaded
- Submission timestamp — job close logged, record sealed, no backdating
- Full event log — every action in sequence, audit-ready by default
Geolocation
Every capture · exact coordinates · crew presence proven
Every scan, photo, and capture is geotagged to exact GPS coordinates — automatically. Coordinates don’t lie.
- Crew arrival geotag — presence at site proven at scan
- Capture geotag — every photo stamped with exact location
- Inspection point location — findings tied to precise coordinates
- Recurring visit proof — geotag confirms property was physically reached
Together, these four elements produce a record that answers every question a dispute will generate — before the dispute happens.
QRWhich job.
Which crew.
Which crew.
PhotoWhat was done.
What it looked like.
What it looked like.
TimeWhen it happened.
In what order.
In what order.
GeoWhere the crew was.
Where captures were taken.
Where captures were taken.
Hardware anchors
The physical layer.
Labels that outlast the dispute.
The QR code is only as defensible as the label it's printed on. TDoubleAI workflows are designed around two hardware standards — one for permanent infrastructure, one for operational speed.
Tier 1 — Industrial standard
Brady M610 Bluetooth
Permanent Compliance
Infrastructure · Municipal · High-liability Tier 1
CA$1,079.00 Brady Canada · industrial pricing
The Brady M610 is the permanent infrastructure standard. Thermal transfer resin technology produces labels that survive the full operational life of the asset they're tagged to. When the label is a statutory requirement, this is the tool.
Technical specifications
Technology
Thermal transfer (resin ribbon)
Outdoor life
8 – 10+ years
Chemical resistance
Full — fuels, solvents, cleaning agents
UV resistance
Full spectrum — no fading, no delamination
Connectivity
Bluetooth — iOS and Android
Temperature range
−40°C to +150°C operating
Recommended for
Defensibility note
For municipal, utility, and infrastructure assets where the tag may be subpoenaed, the Brady M610 with resin ribbon is the only acceptable standard. Ontario climate conditions degrade consumer-grade labels within 12–18 months.
Tier 2 — Service standard
Brother PT-E550W
Operational Speed
Recurring service · HVAC · Landscaping · Restoration
CA$336.31 Brother Canada · street pricing
The Brother PT-E550W is the recurring service standard. Laminated TZe film technology produces labels that handle real-world service environments at the speed a field crew actually needs. When speed of deployment matters more than decade-scale permanence, this is the tool.
Technical specifications
Technology
Laminated TZe film
Outdoor life
3 – 5 years
Chemical resistance
Moderate — cleaning agents, light solvents
Connectivity
Bluetooth + Wi-Fi — iOS, Android
Speed
20 mm/sec — fast enough for field deployment
Battery
Li-ion — full day use without recharge
Recommended for
Defensibility note
Excellent operational tool at 3–5 year outdoor life. Not appropriate for statutory permanent tagging or high-liability infrastructure assets. Know the application before you choose the hardware.
Side-by-side — choosing the right hardware for the job
Spec
Brady M610
Brother PT-E550W
Technology
Thermal transfer — resin ribbon
Laminated TZe film
Outdoor life
8–10+ years
3–5 years
Chemical / salt
Full resistance
Moderate resistance
Best for
Permanent infra, municipal, statutory tagging
Recurring service, HVAC, equipment, routes
Liability tier
Tier 1 — Critical
Tier 2 — Service
Price (CAD)
$1,079
$336
Workflow systems
Six workflow types.
Full package. Every one.
Every workflow deploys the complete proof package — QR trigger, required photo capture, automatic timestamp, and geolocation — at every stage where documentation matters.
01 / 06
Start-of-job
Where disputes begin
The QR scan opens the workflow on arrival. Required photos capture pre-work site conditions. Timestamp logs when the crew arrived. Geolocation proves where they were.
Arrival scanSite conditionsArrival timeSite confirmed
→02 / 06
Mid-job progress
Where things get missed
A QR re-scan at each milestone opens the progress capture. Photos timestamped and geotagged at each checkpoint — not reconstructed later from memory.
Milestone scanProgress photosCheckpoint timeLocation logged
→03 / 06
End-of-job closeout
Where callbacks happen
The closeout scan gates submission. Required final photos and signature are mandatory before the job closes. Timestamp seals the record. Geotag proves the crew was still on site.
Closeout gateFinal stateCompletion sealedOn-site at close
→04 / 06
Compliance & safety
Where liability lives
The equipment or site QR opens the compliance checklist for that specific asset. Hazard photos required. Certifications logged. Timestamps and geotags on every check — crew-attributed, every time.
Asset scanHazard captureCheck loggedLocation tagged
→05 / 06
Recurring service
Where disputes happen
A permanent QR asset tag on the property means every visit is logged automatically. Arrival geotag proves the crew was there. Before-and-after photos prove the service. Timestamp proves when.
Property tagBefore & afterVisit loggedProperty reached
→06 / 06
Inspection & verification
Where defensibility is essential
QR at each inspection point ties every finding to exact coordinates — not just the job site, but the precise location of the deficiency. Photos, timestamps, and geotags on every finding.
Point scanFinding capturedTime loggedExact location
→What TDoubleAI builds
Four services.
One defensible system.
We don’t sell software. We design and deploy the complete proof infrastructure — standardized workflow protocols with QR anchoring, required photo capture, automatic timestamps, and GPS geolocation built into every stage.
Every engagement ends with a deployed system your crew runs on day one. QR code on the work order. Required photos in the workflow. Timestamp and geotag on every capture. Sealed record at closeout.
01
Foundation serviceWorkflow Design
The blueprint before the build
We audit your field operations — mapping where the workflow breaks and what each gap costs. Every other service builds on this.
- Field operations audit — where the breaks are and what they cost
- Per-job-type workflow map — required captures defined at each stage
- Proof package specification — QR, photo, timestamp, geo mapped per stage
- Crew deployment protocol — how the workflow gets adopted in the field
- Workflow brief document — plain-language operational standard
02
QR infrastructureQR Generation
The anchor that makes everything automatic
Every job, asset, and recurring service location gets a generated QR code. No manual entry. No photo sorting. The scan starts the chain of custody.
- Per-job QR generation — auto-generated at dispatch
- Permanent property and asset tags — recurring service and infrastructure
- Equipment and vehicle tags — check-in/out with crew attribution
- Sub-contractor scoped access — opens only the assigned workflow
- Fallback protocol — manual entry logged when QR not present
Dispatch
QR generated
Job encoded
›
Arrival scan
Session opens
Time + geo logged
›
Field work
Photos captured
Each timestamped
›
Closeout
Record sealed
All 4 elements
03
Capture systemPhoto, Timestamp & Geolocation
The three elements that prove the work
Required photo sequences, automatic timestamps on every event, and GPS geolocation on every capture. What did you do. When did you do it. Where were you.
- Required photo sequences — pre-work, progress, closeout — gated by stage
- Timestamp on every event — scan, capture, approval, submission
- GPS geotag on every capture — crew presence and location proven
- Before-and-after photo pairs — visual proof of service delivery
- Signature capture — client sign-off with timestamp and geo attached
04
Defensibility layerArchive & Chain of Custody
The record that survives everything
Every QR scan, required photo, timestamp, and geotag feeds into an automatic chain of custody archive. This is what your adjuster asks for.
- Per-job audit trail — every event, in sequence, with timestamp and geo
- Per-asset service history — every visit log on a tagged property
- Per-crew record — every job touched, crew-attributed, time-ordered
- Defensibility export — structured package for legal, insurance, or audit
Job #4471 — Proof Package Log
08:14:32
QR scan — crew arrival45.4215°N 75.6972°W · T. Williams
Logged
08:16:01
3 site condition photosGeotagged · required captures complete
Complete
11:42:18
Mid-job — 2 progress photos45.4216°N 75.6971°W · timestamped
Complete
14:08:55
Closeout triggeredFinal photos + signature required
Required
14:22:10
Signature + 2 closeout photosGeotagged · timestamped · tied to record
Logged
14:23:44
Job submitted — record sealedQR · photo · timestamp · geo — all confirmed
Sealed
Who we serve
Any organization where the field
produces documentation the
office depends on.
01
Construction trades
Callbacks, disputed scope, no timestamped or geotagged proof of pre-work conditions or job completion.
Tier 1
02
Inspection firms
Fragmented field capture. Reports challengeable on methodology, sequence, and chain of custody.
Tier 1
03
Survey & geospatial
Control point setup varies by crew. Deliverables disputed. Professional liability on sealed drawings.
Tier 1
04
Utility & infrastructure
Pre-locate conditions not photographed or geotagged. Full liability in excavation damage claims.
Tier 1
05
Property maintenance
Service completion undocumented. No timestamped or geotagged proof of service delivery.
Tier 1
06
Landscaping & snow removal
No geotagged visit proof. One slip-and-fall with no timestamped service record is undefendable.
Tier 1–2
07
Restoration & remediation
Highest-consequence segment. Insurance, regulatory, and legal liability trace to proof package gaps.
Tier 1
08
Municipal public works
Public accountability. Every job is auditable. Field records must withstand council, regulators, and FOI requests. Canadian municipalities need Canadian vendors.
Tier 1
Legally defensible by design
Every workflow we build is designed to survive — an adjuster, a regulator, a courtroom.
Four elements. One record. QR anchors the job, photos prove the work, timestamps prove when, geotags prove where. Together they produce a chain of custody that answers every question a dispute generates.
The opposite of “we thought someone else got it.”
- QR-anchored sessions tie every photo to the right job automatically — no manual sorting
- Required photo sequences gate job submission — the job can’t close without the proof
- Tamper-evident timestamps on every event from first scan to sealed record
- GPS geotag on every capture — crew presence and location proven to exact coordinates
- Permanent asset tags build a full timestamped, geotagged service history on every property
- Exportable chain of custody package for regulators, insurers, and legal proceedings
QR anchor
Photo proof
Timestamp
Geolocation
4
Elements that together make every job undisputable
0
Target callbacks when every job has the full proof package
1
Scan that starts the timestamp, geotag, photo session, and record
∞
Times you’ll be glad every job produced a sealed chain of custody
100%
Of disputes ask: what did you document, when, where, and how do you prove it?
We make sure you can answer all four.
We make sure you can answer all four.
Field-ops workflow audit
Find the break in your proof package.
Seven plain-spoken questions about where your QR anchor, photo capture, timestamps, and geolocation are missing. Under three minutes.
01
Answer seven questions about how your crew actually documents work — not how you’d like them to.
02
We map your answers to the specific element gaps in your proof package — which one is missing and what it costs.
03
You receive a workflow brief — what to build first, which proof package elements to deploy, and exactly what changes.
Workflow Audit — Field DiagnosticActive
Q 01 / 07
Where does your field workflow break down most?
Q 02 / 07
Are your field photos currently timestamped and tied to specific job records automatically?
Q 03 / 07
Do you have geotagged proof that your crew was physically present at every job or service visit?
Q 04 / 07
What’s the most common consequence when documentation breaks down?
Q 05 / 07
Has your company had a dispute, callback, or claim in the past 12 months that timestamped, geotagged photo proof would have prevented?
Q 06 / 07
Which element of the proof package is most missing from your operation?
Q 07 / 07
If you could fix one thing about how your field crew documents their work, what would it be?
Workflow brief — generated
Your field documentation is missing the full proof package — and every gap is a liability.
Based on your answers, the breaks are in photo anchoring, timestamp discipline, and location proof. These three gaps compound: photos without timestamps are challengeable, timestamps without geolocation are incomplete, and neither means anything without a QR session tying them to the right job.
TDoubleAI recommends deploying:
- QR job anchoring — every dispatch generates a session anchor
- Required photo sequences — pre-work, progress, and closeout gated
- Automatic timestamp logging — every event from scan to submission
- GPS geolocation on every capture — crew presence proven at each stage
Engage TDoubleAI
Ready to build a proof package your crew actually runs?
Every engagement starts with a field operations call — 30 minutes, no deck, no pitch. Just a direct conversation about where your workflow breaks and what the proof package needs to look like for your operation.
Week 1
Field operations audit — every workflow type, every gap, every cost. The complete picture of where your proof package is missing.
Week 2
Workflow design — standardized protocols for each job type, proof package built in at every required stage.
Week 3
QR system build, label hardware deployment, crew training on the new workflow and required captures.
Week 4
Full deployment — your crew is scanning in, capturing required photos, logging timestamps and coordinates, and producing a sealed chain of custody on every job.
QR anchor
Photo capture
Timestamp
Geolocation
Enterprise Engagement — Initial Contact
Engagement pricing
Systems engagements.
Not software subscriptions.
Every TDoubleAI engagement is a systems build — a workflow audit, a designed protocol, a deployed proof package. You’re not buying seats in an app. You’re buying a standardized operational system your crew runs on day one.
The monthly retainer covers archive access, system maintenance, ongoing defensibility support, and workflow adjustments as your operation evolves.
All prices in CAD. HST (13%) applicable. Ontario market rates. Setup is a one-time engagement fee. Monthly retainer begins after deployment. No long-term contracts — month-to-month after the first 90 days.
Field start
Field Ready
1 – 8 crew · 1 workflow type
$1,800
One-time setup & deployment
$395 / month
ongoing retainer
Small trades, landscaping, property maintenance, snow removal
QR — 100 jobs/moPhotosTimestampsGeolocation
- Field workflow audit — where your documentation breaks
- 1 job type designed — standardized start-to-closeout protocol
- QR generation — up to 100 job packets per month
- Full proof package — all four elements on every capture
- Proof archive — 12-month job record retention
- 30-day deployment support — crew onboarding and troubleshooting
Most common
Operations Standard
8 – 35 crew · up to 3 workflow types
$3,900
One-time setup & deployment
$795 / month
ongoing retainer
Restoration, inspection firms, survey, utility locating, mid-size trades
QR — unlimitedPhotosTimestampsGeolocation
- Full field operations audit — complete workflow gap mapping
- Up to 3 job types designed — start-of-job, mid-job, and closeout protocols per type
- Unlimited QR generation — job packets, asset tags, equipment tags
- Full proof package — all four elements on every capture
- Full proof archive — 3-year retention, per-job audit trails
- Defensibility export — structured package for insurance or legal
- 60-day deployment + crew training
- Quarterly workflow review — protocol updates as your jobs evolve
Enterprise
Enterprise System
35+ crew · municipal · multi-site
From $8,500
Scoped engagement — custom quote
Custom / month
based on crew size & workflow scope
Municipal public works, large contractors, restoration firms, inspection companies
QR — full infraPhotosTimestampsGeolocation
- Full operation audit — all crews, all job types, all workflow gaps
- Unlimited workflow types designed — every job type standardized
- Full QR infrastructure — job packets, permanent asset tags, equipment tags, sub-contractor scoped access
- Unlimited archive — full retention, per-crew, per-asset, per-client
- Municipal defensibility package — audit-ready for council, FOI, and regulatory review
- Dedicated deployment + ongoing support
How pricing works: The setup fee covers the workflow audit, protocol design, QR system build, proof package integration, and full deployment to your crew. The monthly retainer covers archive access, system maintenance, workflow updates, and ongoing defensibility support. No per-user fees. No per-job fees. No feature paywalls.